Join fellow association and not-for-profit meeting planners March 19–20 at The Virginian Hotel for a fun, collaborative learning experience designed by meeting planners for meeting planners. From building resilient crisis plans to exploring practical AI tools, you’ll gain fresh, actionable insights to elevate your next event.
 Earn 6.25 CEU/CAE credits while you learn from each other, outside industry experts, and representatives from hotels and CVBs.
SCHEDULE
Wednesday, March 18
5:30-7:30pm – Pre-Summit Activities
Thursday, March 19
9:00-9:15am – Welcome and Introductions
9:15-10:15am – Session 1: The AI-Enabled Conference Planner: Real Lessons from Building a Modern Association Conference (1.00 CEU)
10:45-11:45am – Session 2: State of the Industry from the Virginia Tourism Board (1.00 CEU)
12:00-1:00pm – Networking Lunch
1:00-1:45pm - Property Tour
2:00-2:45pm- Session 3: Social Media for Meeting Planners: A tutorial (0.75 CEU)
3:15-4:15pm – Session 4: Panel - Industry Changes and How We Are Pivoting - As From a Meeting Planner Perspective and a Hotel Perspective (1.00 CEU)
5:30-6:30pm – Reception
6:30-8:30pm – Dinner
8:30-9:30pm – After-dinner Event
Friday, March 20
7:30-8:30am – Breakfast
8:30-9:45am – Session 5: Scavenger Hunt: Get to know Downtown Lynchburg… and your Fellow Attendees (1.25 CEU)
10:00-11:15am - Session 6: Why Didn’t I Think of That? Sharing Strategies, Successes, and Smart Solutions (1.25 CEU)
11:15-11:30am – Closing Remarks
11:30am - Pick Up Boxed Lunches to Go
REGISTRATION
This retreat is limited to association professionals, meeting planners, and sponsors. Registration fees include all education sessions, Thursday's lunch, breaks, reception, dinner, and after-dinner event, and Friday's breakfast and lunch.
**Online Registration closes Friday, March 13 at Noon**
Registered
and paid |
Assn. Prof
Enhanced
|
Assn. Prof
Basic |
Non-Member |
|
BY
March 6
|
$155 |
$170 |
$225 |
| AFTER March 6 |
$180 |
$195 |
$245 |
Cancellation Policy:
By Friday, February 27 - 75% refund.
By Friday, March 6 - 50% refund.
NO REFUNDS AFTER MARCH 6
ACCOMMODATIONS
The Virginian Hotel
712 Church Street
Lynchburg, VA 24504
- $145/night; Rate is good for Wednesday, March 18, and Thursday, March 19
- Room block cutoff is 4:00 p.m. Wednesday, February 25
- Check-in is 4:00 p.m.; Check-out is 11:00 a.m.
- The reservation link to book your room will be found in your confirmation email once you register for the event
SPONSORS
  
  
 
  
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