Exhibitor Planning Info and Forms
Below are links to all the planning materials you will need to exhibit at the Fall Conference & Expo. If you have any questions, contact Michelle Catalla, [email protected]
- Exhibitor List and Booth Locations/Floor Plan
- Exhibitor Registration (deadline is Friday, August 28) - one form to save your spot at two events. Registration is required for all exhibitors.
- Exhibitor Booth Representative Registration
- Click Here to Download Mobile App
- Booth Contract
- Add your Booth Prize (deadline is Friday, August 28)
- Hotel Room Reservations at Hilton Richmond Downtown or Richmond Marriott Downtown (room block closes Wednesday, September 3) Reservation links are in your confirmation email.
- Helium Balloon Policy
- Food & Beverage Sampling Policies
- Fire Safety Policy - refer to page 42 of the Event Handbook
- The Greater Richmond Convention Center has an online Event Handbook that may answer your venue-related questions.
For the items below, please return forms to the service providers directly, not to VSAE.
- James River Audio Visual Services Order Form - return to JRAV - VSAE Members receive 15% off
- Food and Beverage Services - contact Aramark at GRCC
- Encore Computer & Video Information - contact Encore
- Telecommunications Service Order Form - return to GRCC
- Utility Services Online Order Form (electricity at your booth) - return to GRCC
- Exhibitor Kit - For any shipping needs to/from the show (drayage) or additional furniture in your booth - return to Big Top Entertainment, the official show decorator
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