Exhibitor Planning Info and Forms

Below are links to all the planning materials you will need to exhibit at the Fall Conference & Expo. If you have any questions, contact Michelle Catalla, [email protected]
  1. Exhibitor List and Booth Locations/Floor Plan
  2. Exhibitor Registration (deadline is Friday, September 5) - one form to save your spot at two events. Registration is required for all exhibitors.
    1. Exhibitor Booth Representative Registration
    2. Exhibitor Breakfast/Keynote Registration (optional attendance - $35 per person)
  3. Exhibitor Profile - Booth Each exhibiting organization should create a profile by Friday, September 5.
  4. Exhibitor Profile - Booth Representatives Each booth representative should create a profile by Friday, September 5.
  5. Click Here to Download Mobile App 
  6. Booth Contract
  7. Add your Booth Prize (deadline is Friday, September 5)
  8. Hotel Room Reservations at Hilton Richmond Downtown or Richmond Marriott Downtown (room block closes Wednesday, September 3) Reservation links are in your confirmation email.
  9. Helium Balloon Policy
  10. Food & Beverage Sampling Policies
  11. Fire Safety Policy - refer to page 42 of the Event Handbook
  12. The Greater Richmond Convention Center has an online Event Handbook that may answer your venue-related questions.

For the items below, please return forms to the service providers directly, not to VSAE.

  1. James River Audio Visual Services Order Form - return to JRAV - VSAE Members receive 15% off
  2. Food and Beverage Services - contact Aramark at GRCC
  3. Encore Computer & Video Information - contact Encore
  4. Telecommunications Service Order Form - return to GRCC
  5. Utility Services Online Order Form (electricity at your booth) - return to GRCC
  6. Exhibitor Kit - For any shipping needs to/from the show (drayage) or additional furniture in your booth - return to Big Top Entertainment, the official show decorator
 

AMS Powered by:

VSAE thanks Memberclicks by Personify for its support.