COVID Safety 

Our priority remains the safety of attendees, presenters, VSAE staff and hotel personnel. As such, we will follow COVID safety protocols and mandates by federal, state, and/or local authorities at the time of the event.

Attendees at any in-person VSAE event are required to provide proof they are fully vaccinated against COVID or proof of a negative COVID test administered within 72 hours of the event. If vaccine proof was provided for a previous event, it does not need to be resubmitted. Full vaccination is defined by the Centers for Disease Control (CDC) as:

  • A 2-dose series of an mRNA COVID-19 vaccine (Pfizer-BioNTech or Moderna), or
  • A single-dose COVID-19 vaccine (Johnson & Johnson’s Janssen vaccine)

CDC also recommends that people remain up to date with their vaccines, which includes additional doses for individuals who are immunocompromised or booster doses at regular time points. At this time, proof of booster shot(s) is not required to attend a VSAE in-person event. 

To save time at on-site check-in, fully vaccinated attendees may choose to email [email protected] with proof of vaccination no later than 72 hours prior to the event. Once verified, this email will be permanently deleted. Otherwise, you must show proof of full vaccination or a negative COVID test when picking up your registration badge. Photo image, paper documentation, and QR code issued by Virginia Department of Health are acceptable. Download a certificate or QR code of your Virginia COVID vaccination record at the Virginia COVID-19 vaccination portal

Only confirmation of COVID vaccination will be noted in the attendee's registration record and VSAE will employ all reasonable measures to secure this information and limit access to it. This information will be used solely for the purpose of verifying proof of vaccination for future VSAE events. Attendees who prefer vaccination status not be retained by VSAE will be required to show proof of COVID vaccination on-site at each VSAE event.

This policy is subject to revision pending changes to federal or state guidelines regarding booster shots.


as of 1/05/2022