Frequently Asked Questions (FAQs)

 Are there any sessions specifically for new attendees at the conference?

Yes! The New Member and First-Time Attendee Mixer on Sunday, May 5 from 5:00- 6:00 p.m. This mixer is a social and informational event for both new members and first-year attendees, where they can mingle with representatives from VSAE's members groups (Membership Committee members, Mentor Program participants, and Board Members).

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I want to bring a guest to the conference. What can they attend?

Spouses and guests can attend certain conference functions at the rates listed below but must accompany an individual registration. It includes Sunday Opening Reception, Monday reception, dinner, and after dinner entertainment.>The Spouse/Guest registration does not permit attendance at other conference sessions or meetings. If your guest would like to attend conference sessions, they would need to purchase a full conference registration at the non-member rate.

 REGISTRATION

Early-Bird

Before
Apr 5

 Regular

After
Apr 5
Non-Member
 $375 $425
Spouse/Guest $100 $120


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What is the cancellation policy for the conference?

Registration fees are refundable, less a $25 administrative fee, up until April 5, 75% of registration fees from April 6-12, 50% of registration fees from April 12-19. No refund will be issued for cancellations starting April 19. Registrations are transferable to another person within the same organization. All cancellations must be sent in writing via e-mail to [email protected]; expect confirmation within two business days. 

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How do I create and find my personalized conference schedule?

To further enhance your conference experience, the Official VSAE mobile app, Engagefully by RD Mobile, allows you to create your personalized itinerary for the conference. It will become available to you in early April. Download the mobile app (Download for Apple | Download for Android). The app is designed to help you navigate the conference, connect with other attendees, and engage on social media. You may view the mobile app as a web app that you can open via mobile or desktop browser here. Contact Pamela Flynn at [email protected] or (804) 249-2244 if you need assistance. 

To download the app to your phone or tablet.

  1. Download and install Engagefully from your phone's app store.
  2. Open the Engagefully app and search for VSAE.
  3. Tap VSAE.

Can I earn continuing education credit at the conference?

Yes, you can earn 7.5 CAE credits by attending educational sessions, including the opening and closing keynote addresses, shared interest group (SIG) meetings, and breakout sessions. 

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How can I reserve a hotel room, and what are the rates?

To reserve a room at the Hilton Norfolk The Main, use the registration links provided in your registration confirmation email. The deadline for room reservations is Monday, April 18. After this deadline, rooms are on a space and rate-available basis. 

What is there to do in Norfolk?

Hampton offers an engaging living history, delicious dining, spectacular golf, and fun attractions creating the perfect getaway! Check out the resources below. 

 Where should I go if I need help on-site at the conference?

For help or questions about something conference-related, the conference registration desk is the best place to try first. A VSAE staff member will always be there and can call other staff members or hotel staff if needed. They will have 'Staff' indicated on their conference name badges.

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Who are the Annual Conference Sponsors?

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My question is not listed here. Whom do I contact?

Contact Pamela Flynn at [email protected] for assistance.

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